However, before bringing a TC on board, it's important to understand their payment structure and determine which option works best for you. Whether you're an individual agent needing occasional support or a high-volume producer requiring full-time assistance, here's what you need to know about compensating an independent transaction coordinator.
1. Per-Transaction Fee
Many independent TCs charge a flat fee per transaction, typically ranging from $350 to $600+, depending on the level of service and your market. This fee is often paid at closing and may be processed through the title company/ attorney, brokerage, or directly to the TC.
✅💡Best for: Agents seeking a pay-as-you-go model without long-term commitments.
💡Tip: Confirm whether the TC requires payment even if the deal falls through.
2. Monthly Retainer
Some agents prefer paying a fixed monthly retainer for ongoing transaction support. This service plan provides predictable costs and guarantees the TC's availability whenever needed.
✅Best for: High-volume agents or teams with consistent transactions each month.
💡Tip: This arrangement may also cover additional services like compliance checks and listing management.
3. Hourly or Package Rates
Some TCs charge hourly rates (typically $25–$50 per hour) for agents needing more flexible support outside of contract-to-close tasks or offer customized service packages.
✅Best for: Agents requiring extra admin support, marketing, or compliance checks.
💡Tip: Ensure you fully understand what's included in the package before signing up.
4. Broker or Team Agreements
Some brokerages or teams hire TCs on a contract basis to manage all transactions for their agents. This can offer a bulk discount but guarantees dedicated service for each transaction.
✅Best for: Teams or brokerages with multiple agents in need of reliable transaction management.
💡Tip: Inquire if the TC offers special pricing for managing multiple transactions per month.
5. Upfront Deposits or Fees
To protect against cancellations, some TCs require an upfront, non-refundable deposit or partial payment. This ensures compensation for time spent on a transaction, even if it ultimately falls through.
✅Best for: Agents seeking a dedicated TC who understands the value of their time.
💡Tip: Always discuss cancellation policies upfront to avoid surprises.
How to Pay a Transaction Coordinator
- Title Disbursement: The TC fee is deducted directly from the agent's commission at closing.
- Direct Invoice: Many TCs send invoices through platforms like Venmo, PayPal, or Zelle for direct payment.
- Brokerage Payment: Some TCs are compensated through the brokerage's admin department.
Key Takeaways
- Hiring a TC helps you save time to focus on generating leads and closing deals.
- Choose a payment method that fits your business model and transaction frequency.
- Be clear about payment terms to foster a smooth working relationship from the start.
An experienced, skilled transaction coordinator is an investment in your business, helping you stay organized, compliant, and efficient. Ready to find the right TC for your team? Start by assessing your transaction needs and budget, then connect with a professional who can help you scale your real estate business!
Feel free to contact me directly to learn more about hiring the right Transaction Coordinator for your real estate needs.
Christine Matus PA
561-598-1268
